Meeting Minutes January 2008
Posted by cathyn 103 days ago
PIMA COUNTY JR SOCCER LEAGUE
MEETING MINUTES
January 22, 2008
Meeting called to order 6:35 pm., Room 4, Randolph Center, Randolph Park.
Present: Pat Dunham, Detlef Lange, Charlene McConnell, Jeff Welliver, Gordon McKenzie, Rich Balcer, Shari Myoraku, Cathy Nicholson, Lisa Chase, John Norton, Cheryl Copeland, and Steve Jackson.
I. APPROVAL OF MINUTES – The minutes of the December 12, 2007 meeting were approved.
II. PRESIDENT’S REPORT –No report.
III. VP REPORT – Detlef Lange reported that one hearing has been completed, and one coach has been suspended three games for having too many loan players.
IV. TREASURERS REPORT – Charlene McConnell reported PCJSL received $7,500 from the Conquistadors. They would like to have pictures and there was discussion about creating a picture section on the website and soliciting content on the forum.
V. FIELDS COMMISSIONER REPORT – No report.
VI. REFEREE COMMISSIONER REPORT – No report.
VII. COMMUNICATIONS COMMISSIONER REPORT – Jeff Welliver inquired about parks that should be on our website but aren’t. There was a discussion regarding Pima Cup forms on the website.
VIII. COACHES’ COMMISSIONER REPORT – No report (Mark Francis absent).
IX. DISTRICT II REPORT– Shari Myoraku reported Tony Colavecchia will be the Arizona Director of Coaching. The state AGM will be February 24, 2008. The offices of President, 2nd Vice President, Vice President of Development, Vice President of Recreation, Director of Special Programs and Secretary are open. The state is starting a developmental league. There is some concern that playing in state league is the only way to get into State Cup and the fact that this would affect PCJSL teams.
Jeff Leinwand can do on-line registration and payments (need a PayPal account) for Pima Cup. Nancy Hosford will arrange sponsorship, but this does not include t-shirts. There was discussion regarding the need for a new design and whether or not we would order sufficient quantity to sell t-shirts at the tournament. There was discussion about giving the coaches shirts and purchasing an additional 100 to sell at the larger venues (Golf Links, Ochoa and Jacobs) and see how we do. Detlef Langue moved that Shari Myoraku purchase an additional quantity of t-shirts to sell at larger venues; Gordon McKenzie seconded the motion. Motion carried. John Norton proposed that Pima Cup referee pay be modeled on CDO tournament rates, a $1-2 increase. Charlene McConnell informed the board that the tournament has budgeted $14,500 for referees and the proposed increase would amount to an approximate total of $14,865. John Norton moved that we increase referee pay for Pima Cup according to the CDO model; Cheryl Copeland seconded the motion. The motion carried.
X. REGISTRAR REPORT – Shari Myoraku reported there are several clubs more than 90 days overdue paying registration fees. It was agreed that this discussion would be moved to New Business.
XI. OLD BUSINESS – There was no old business.
XII. NEW BUSINESS – There have been collection problems with a particular club and discussion ensued regarding the need to take strong action to keep clubs current. Our rules may be contradictory to AYSA rules. Various methods of communicating with clubs/ensuring payment were discussed (late fees, interest, fines, bad standing, etc.). Shari Myoraku moved that clubs that have an outstanding balance of greater than $200 at 60 days will be sent a notice by treasurer Charlene McConnell giving proper notice per AYSA that the club will be placed in bad standing pending a hearing if the matter is left unresolved and the notice shall include the date for the hearing. Detlef Lange seconded the motion. Rich Balcer offered an amendment that would insert the word “financial” between the words “bad” and “standing” in the motion; Shari accepted the amendment. Charlene McConnell offered an additional amendment that on the 31st day of delinquency a 5% late fee be added to the overdue amount. Shari declined that amendment. Pat Dunham offered the amendment that costs associated with collecting the debt will be charged to the offending club if it is found to be legitimately responsible. Shari declined that amendment. The motion passed as offered with Rich Balcer’s amendment attached.
In other new business, there was discussion about financial reports that are not filed or are filed late, such as 1099’s. Pat Dunham proposed that there be daily penalties of $20/day for reports filed past the due date, and if the report is not properly filed within 20 days the league may choose to hold a bad-standing hearing. Charlene McConnell moved that clubs failing to file financial reports necessary for the ACC, IRS or any other report necessary for the conduct of business 20 days after the date such reports are due be informed by the league that a bad-standing hearing will be held. Detlef Langue seconded the motion. There was an amendment offered that this policy be implemented effective February 1, 2008. Charlene accepted the amendment. The motion carried. (Shari Myoraku and Cathy Nicholson abstained.)
Rich Balcer expressed Lisa Balcer’s thanks for the gift card PCJSL sent her upon the passing of her brother.
D&R for referees was discussed following John Norton’s receipt of a complaint regarding an AR’s behavior. John thinks referee behavior is included in the PCJSL D&R process (reference Article XI, #1). Pat Dunham offered the opinion that referees are a third party and not members of our association. Detlef Lange reported that D&R has never involved referees because ASRA has been adamant that its association would handle these matters. No resolution.
The 2008 Annual General Meeting of the Pima County Junior Soccer League will be held on Tuesday, May 13, 2008. Shari Myoraku will make arrangements for use of the FOP hall if it’s available.
The Foothills – TSA merger was discussed. E-mails from Jeff Rogers and Gary Darling that indicated Gary would turn the FFC books over to TSA were referenced. Steve Jackson, TSA, reported that there is still a small amount in the FFC checking account that Gary retained for the purpose of paying any outstanding bills on behalf of FFC. Although there is no written procedure for mergers, the PCJSL bookkeeper, Connie Gardner, requires that the club being subsumed present a zero balance on all books, reflecting that all funds have been transferred to the assuming club. Steve Jackson agreed to ensure that Gary Darling forfeits the funds remaining in FFC’s account and to provide PCJSL proof of FFC’s zero balance at the next meeting of PCJSL.
XIII. GOOD OF THE GAME – This year’s Shootout was a great success and everyone had fun!
The meeting adjourned at 8:25 PM
Respectfully submitted,
Cathy Nicholson
Secretary, Pima County Junior Soccer League
NOTE: The next meeting of the PCJSL will be on Wednesday, February 20, 2008.
